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Temporary Committee Secretary

Administration, Secretarial / PA
Full Time, Temporary
£171.53 to £171.53 per day
Start Date:
Job Ref:

We are recruiting for an experience committee secretary for an high profile association , immediate start !

The Role
Provide secretariat support to the retired members committee and as necessary appointment oversight sub-committee and remuneration committee, including drafting minutes and ensuring smooth running of meetings.
Manages and organises the Retired members conference and elections
Allocation of motions to departments/committees for action. Monitoring of actions of the meeting .
To co-ordinate the chair of councils extensive brief on motions and to attend the meetings. To supervise the amendments to the Policy book and to monitor actions arising from the meetings.
To seek nominations to the Annual Representative Meeting, to calculate seats per division, region and to log representatives, produce associated guidance and other reports for the meeting , and manage the delegate mailouts
Act as database content lead for council secretariat and manage / liaise with IT on development of new database content for the team .
To oversee the management of grants to the organisation divisions and to take initiative in identifying and taking steps to resolve any potential conflicts or problems regarding division grant payments with limited supervision from the senior governance and committees manager and making judgements on when to consult the treasurer .

The Candidate
Ability to act as secretary to a committee, including working with chairs to develop agendas, collating papers, drafting minutes and taking forward action points
Ability to understand and work within a framework for open policy development
Ability to gain a rapid understanding of policy issues within the remit of the committee(s)
Ability to present policy reports (in writing and orally) to a variety of internal and external audiences
Ability to provide concise, written and oral briefings to senior staff, chief officers and chairs of committees
Ability to influence highly articulate and challenging individuals, using expertise, tact and diplomacy


Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

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