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Temporary EA to the Deputy Executive Director of Partnerships

Category:
Administration, Secretarial / PA
Location:
London
Sub-location:
Any
Vicinity:
London
Type:
Full Time, Temporary
Salary:
£16.48 to £18.13 per hour
Posted:
10-Sep-18
Start Date:
ASAP
Job Ref:
52936

We are recruiting for an experienced and versatile Executive Assistant to work with a senior director for a leading international development charity. Immediate start !


The Role
Manage the Deputy Executive Directors diary commitments with foresight and flexibility, ensuring effective use of time. Working with Partnerships teams to coordinate the preparation of papers and briefings in advance.
Manage travel and hotel arrangements as necessary, both UK and international.
Manage the Deputy Executive Directors incoming mail, email correspondence and calls; dealing with confidential and sensitive information and documentation.
Organise and service a range of high level meetings and visits, including cross organisational project boards and international meetings hosted by UK arm .
Preparing meeting agendas and papers, taking minutes and coordinating actions.
Provide support to the Deputy Executive Directors around preparation of Board papers.
Coordinate strategic and operational projects, monitoring activity and producing progress reports for the Deputy Executive Director.
Budget management, including monitoring and tracking, carrying out reforecasting exercises and setting the Deputy Executive Directors expenditure budget. Processing invoices and contracts, in relations to the Deputy Executive Directors budget.


The Candidate
Experience of providing high level support at senior management or board level.
Experience of complex diary management.
Demonstrable experience of planning and coordinating major meetings/events.


IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

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