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Temporary EA to CEO

Category:
Administration, Secretarial / PA
Location:
London
Sub-location:
Any
Vicinity:
London
Type:
Full Time, Temporary
Salary:
£20 to £24 per hour
Posted:
06-Jun-19
Start Date:
ASAP
Job Ref:
53495

We are recruiting for an highly experienced EA who has worked for several senior directors for an amazing international development charity . Immediate start !

The CEO is a highly creative, engaging and proactive individual who has modernised the organisation and is looking for someone who can keep pace with her busy and complex diary and anticipate issues well ahead of time.

The Role
Proactively manage the complex diary of the CEO, including co-ordination of internal/external meetings and being responsible for all changes associated with rescheduling meetings.
Proactively ensure that the Executive Director is fully prepared for key external/internal meetings and liaise with contacts and greet guests on behalf of the Executive Director.
Organise, coordinate and minute meetings for senior internal and external stakeholders including the Social Impact Committee, including preparation and circulation of papers and expense management.
Conduct regular meetings with the CEO to agree priorities for meetings and tasks.
Manage the departmental budget.
Attend various meetings, set agendas and take minutes, following up action points as required.
Act as the central point of communication between staff, outside parties and the CEO.
Actively participate in collaborative cross-functional working with the wider organisation.
Draft or proof-read documents on behalf of the CEO as required.
Work closely with other Executive Assistants to ensure quality and consistent administrative support is provided throughout the organisation and to develop a strong understanding of the work and priorities of the Executive Leadership Team.
Proactively manage and monitor the CEOs inbox, flagging urgent items and drafting responses where appropriate.
Build strong relationships across the whole organisation to enable efficient problem solving and to build knowledge of how the organisation works.

The Candidate
Experience of being an EA essential
Experience of complex diary management for a senior level role
Experience of stakeholder management and engagement
Solid IT literacy in MS Office
Strong attention to detail
Excellent communication skills written and verbal
A proactive, positive and fun individual with a can do attitude


IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

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