We are looking for a confident temporary PA/Office Administrator who has great attention to detail to work for a high profile health charity.
Provide full administrative support including diary and e-mail management, expenses, meeting preparation and travel planning; proactively plan and manage the CEOs diary to ensure that priority tasks are addressed.
Plan the Forward Agenda for meetings of the senior leadership team and the Board of Trustees ensuring that action points are noted and actions followed up
Liaise with external contacts of the CEO and Chair, building strong working relationships. Plan and arrange regular external meetings with key stakeholders.
Support the CEO in the annual planning cycle, ensuring that key meetings, off-site workshops and other administration is well managed and that key dates and deadlines are met.
Provide general office management and administration as required, welcoming visitors and handling general telephone queries. Order office supplies as necessary and ensure that the office runs smoothly.
Provide admin and induction support for new staff starters and new trustees (for example, Trustee Induction Packs). Ensure that the website section relating to governance is kept updated.
Act as a focal point for staff social events including annual calendar events, team events and birthday celebrations.
Significant experience in office management and administration.
As PA to a senior manager, confident working with senior executives and stakeholders
Well-organised with experience of supporting senior executive roles
Able to juggle multiple tasks and priorities and to follow-up on actions and project milestones. Great time-management skills
Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.
We apologise that we cannot contact everybody in person but thank you in advance for your interest.
Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.