We are looking for an experienced personal Assistant who has excellent attention to detail to join an inspiring, international medical charity.
A leading UK based international development charity delivering health and medical care to those worst affected by conflict, occupation and displacement, in occupied areas and refugee camps. The charity provides immediate aid to those in need at times of crisis.
Manage and coordinate the CEOs diary, including arranging meetings and schedules.
Manage and arrange UK and world wide travel, visas and accommodation for the CEO.
Draft correspondence for the CEO as appropriate and supports the communication lines between the CEO and the Trustees, including induction and training.
To attend Board meetings, Subcommittee meetings, Senior Management Meetings and Staff Meetings. They are responsible for arranging suitable venues and refreshments are available, preparing and distributing agendas and papers, taking minutes of meetings and recording actions,ensure effective communication with suppliers including the ordering, installation and maintenance of the alarm and key holding systems, office equipment and furniture, keys, telephones, stationery, and other equipment required for the smooth running of the office.
Manage HR system for any variances and ensure that all performance management, leave, TOIL and sickness records are properly recorded.
Support HR Manager with various HR projects.
Two years proven experience as a PA with HR responsibilities or similar role.
Good negotiator and ability to deal with a large and diverse number of suppliers and contractors.
Ability to deal with information in a confidential manner and respond with sensitivity.
Ability to effectively plan and prioritise a varied workload.
Ability to independently handle Diary Management.
IT literate including MS Office.
Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.
We apologise that we cannot contact everybody in person but thank you in advance for your interest.
Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.