We are looking for a temporary, experienced Area Administrator who has excellent communication skills to be responsible for the effective operation of the area office for a high profile welfare charity. Immediate start!
Be responsible for the effective operation of the Area office, including opening and drafting correspondence, maintaining brought forward and filing systems and keeping the intranet up to date.
Co-ordinate and support a range of meetings and events to ensure the smooth operation of the Area, including various area and team meetings involving both external and internal personnel.
Manage the effective processing of all purchase orders and payments for authorisation in accordance with the companies procedures; track and trouble shoot payments with the Accounts/Finance department.
Take responsibility for ensuring that a range of databases used by the office are maintained and kept up to date, supporting the Advice and Information team as required with co-ordinating data on services and support available for beneficiaries and other stakeholders across the area.
Undertake research into a range of issues in support of the planning and delivery of area services, preparing reports and recommendations for the Area Manager as required.
Keep a log field and track verbal and written complaints in accordance with Legions complaints procedure, supporting the Area Manager in the investigation of complaints as requested, making appropriate recommendations for action or resolution.
Demonstrable experience at providing administrative and secretarial support to manager level working in a large organisation.
Experience of minute taking.
Effective interpersonal skills - able to engage effectively with a range of audiences.
Good IT skills including Microsoft Office and databases.
Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.
We apologise that we cannot contact everybody in person but thank you in advance for your interest.
Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.