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Temporary Executive Assistant

Category:
Administration, Secretarial / PA
Location:
London
Sub-location:
Any
Vicinity:
London
Type:
Full Time, Temporary
Salary:
£18 to £20 per hour
Posted:
03-Jun-24
Start Date:
ASAP
Job Ref:
55500

We are looking for a Temporary EA for an incredible arts charity to be responsible to provide confidential EA support to the Chief Executive along with providing project administrative support to the wider Executive team,

This is hybrid role with 2 days a week in the London office


The Role
Act as the first point of contact for internal and external CEO queries, both on email and phone calls.
To develop a comprehensive understanding of the priorities of the Chief Executive in order to effectively manage, plan and coordinate the diary, internal and external meetings and acting as a gatekeeper of the diary to ensure it is well managed.
Ensure the CEOs diary is optimised to ensure an appropriate balance between meeting time (internally and externally) and production of work to meet weekly priorities (i.e. Board paper production).
Managing the Chief Executives inbox, filtering and dealing with emails directly, where appropriate, taking action and following up where necessary and flagging important emails to the CEO.
Assist the CEO in collating information and preparing reports and PowerPoints as may be requested (maintaining confidentiality at all times).
Provide organisation and administrative support for key strategic projects sponsored by the wider Executive team members. Helping to record and monitor progress of tasks, issues of work streams and their timely progression.
Develop project plans and summary documents for key projects, updating them regularly, sharing information with stakeholders to allow them to fulfil their responsibilities in relation to change effectively.
Research, collate and structure information (based upon a brief); making recommendations for improvements on systems or ways of working across the charity.


The Candidate
Experienced working as an EA/Senior PA for high level executives and senior managers
Complex Diary Management
Strong Administrative experience
Experience in reporting , Powerpoint presentations
Excellent written and oral communication skills essential
Excellent IT skills


IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

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